Executive Assistant, Fashion Retail

Company: Disability Solutions
Location: New York
Posted on: April 19, 2024

Job Description:

Executive Assistant, Fashion Retail At CHANEL, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity, and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience, and potential you could bring to CHANEL. About the Role We are looking for an experienced Executive Assistant to join our Fashion Retail team. In this role you will provide primary support to the Head of Fashion Retail, giving you a broad understanding of our business. As a key trusted partner to the Head of Fashion Retail, you will be at the heart of the Fashion Retail team with daily responsibilities such as calendar management, while also being able to display your creativity more actively via event planning and partnering on creative communication efforts within the division. In this role, you will serve as a resource for centralizing information and communication within the Fashion Retail Leadership team and will work closely with other Assistants across the organization to ensure seamless organization and execution. What impact you can create at CHANEL: Expense submission and reconciliation, travel planning, team vacation logs, supply ordering, calendar management, office space moves, and logistical onboarding of new team members Track expenses and ensure all bills are paid on time Manage travel arrangements and create detailed travel itineraries, including follow-up during executive travel to ensure coordination and support at all points Schedule meetings, both internal and externalFlex your ability to be agile and proactive by get ahead of last-minute changesManage Microsoft Teams communications channelsDraft and send communications as directed, securing confidentialityOrganize files and maintain an effective system of document managementWrite and coordinate timely business correspondencePrepare detailed reports using PowerPoint and ExcelPrepare presentations using PowerPoint You are energized by: Using your interpersonal skills and abilities to work collaboratively with diverse and large teamFinding solutions! New things come up regularly, and our ability to be resourceful and try new things will be critical Being organized and proactive Having a service mindset and postureFast pace - your days will move quickly! You'll need to successfully prioritize when faced with requests, demands and deadlines Learning - having deep curiosity about the world of Chanel What you will bring to the team: Using your interpersonal skills and abilities to work collaboratively with diverse and large teamFinding solutions! New things come up regularly, and our ability to be resourceful and try new things will be critical Being organized and proactive Having a service mindset and postureFast pace - your days will move quickly! You'll need to successfully prioritize when faced with requests, demands and deadlines Learning - having deep curiosity about the world of Chanel Position Logistics: Experience with Microsoft Office, particularly Excel and PowerPoint, as well as the Teams platformProactive with strong organizational skillsExcellent verbal and written communicationTeam player: ability and desire to work with and in support of a large teamPartially Remote: Role requires a minimum of three-days in-person office presence at the designated location/office. Compensation The anticipated base hourly range for this position is $24.00 through $38.00.The base hourly rate is one component of the total compensation for this position. Other forms of variable pay [may/will] be offered for this position. Other components [may/will] include bonus potential, benefits, and/or perks. Benefits and Perks Flexibility (flexible time and hybrid work options)Wellbeing resources include dedicated paid time off for wellbeing (2-week August Office Closure and Wellbeing Days in Retail) and a Wellbeing fundFamily and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)Generous paid time off policies to include vacation, holiday, sick and volunteer days401K, pension and other incentivesRobust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance ProgramLife insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking Flexible Time and Hybrid Work Options: Corporate/Home Office position: Partially Remote: Role requires a minimum of three-days in-person office presence at the designated location/office. *Chanel, Inc. reserves the right to edit, change, or make exceptions on designations where circumstances where deemed appropriate Additional Information: Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in: Diversity and Inclusion At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients.We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support. Chanel Community CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations. Sustainability CHANEL Mission 1.5-- is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives. Arts and Culture We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center. Fondation Chanel Since 2011, Fondation CHANEL's mission is for women and girls to be free to shape their own destiny. Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years. For more information, please navigate to the Fondation Chanel website here Career and Leadership Development: We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills. *Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.

Keywords: Disability Solutions, West New York , Executive Assistant, Fashion Retail, Hospitality & Tourism , New York, New Jersey