Events Manager
Company: Quad
Location: New York
Posted on: April 16, 2024
Job Description:
The Event Manager is an organized multitasker who knows how to
bring strategy to life in an event setting. This person is a highly
resourceful master at seeking and gathering information,
negotiating contracts, managing budgets. The Events manager is a
central part of the Industry & Event Marketing team who understands
the strategic goals of the broader marketing department and
incorporates this into the planning and execution of all internal
and industry events. The Event Manager reports to and works closely
with the Head of Global Events to implement the strategic event
plans and acts as a guiding resource for the Event Coordinators to
fulfill their responsibilities.
Responsibilities:
- Generate event marketing and content plans and ideas that align
to marketing objectives
- Ability to strategically plan, organize and execute events +
Sponsorship partnerships -
- Ability to strategize, implement and execute events from end to
end
- Maintain solid understanding of Quad brands, products and
services, markets, and target audiences
- Manage scope of multiple, complex projects/events/sponsorships
simultaneously
- Lead planning and progress meetings and be responsible for the
progression of planning process
- Use established event budgets to resource and negotiate vendor
contracts
- Develop and manage event budgets and vendor contracts
- Create and own event worksheets for all industry and
Quad-hosted events
- Keep others up to date with any revisions/ changes to scope,
resources or event objectives
- Guide Event Coordinator(s) throughout the entire
idea-through-execution process
- Act as liaison between contracted vendors and Quad event's team
during planning and event process
- Monitor content and creative execution process and assure
deadlines are met
- Direct and review project timelines and task lists, event
timelines, itineraries, and contact lists
- Direct and review attendee lists and execute on methods to
increase participation
- Supervise and manage all event set-up, tear down and follow-up
processes for resourced and owned components
- Manage event details according to timeline during
event
- Act as Quad representative to vendors, participants, and
stakeholders during the event
- Resolve any onsite issues as needed
- Lead follow-up meetings and manage post-event close-out
processes
- Gather and organize information to gauge performance against
goals
- Manage and oversee executions in the NY Event space -
- Approximately 30% travel is required
-
Qualifications:
- 7+ years of relevant works experience with demonstrated skill
in executing high-level industry events
- Experience developing and executing on event marketing plans
-
- Experience managing event production
- Experience managing event sponsorships on behalf of
Quad
- Ability to manage and prioritize multiple projects and work
assignments simultaneously without compromising schedules and/or
budgets
- Outstanding vendor management and contract negotiation
skills
- Strong communication and interpersonal skills including written
and verbal
- Excellent problem-solving and decision-making skills with the
ability to make impromptu decisions
- Outstanding time-management and organizational skills
- Ability to work independently and with a wide range of
people
- Able to think strategically and communicate effectively with
colleagues, stakeholders, clients and vendors
- Skilled in project management
- Understanding of KPI's and marketing techniques for event
management
- Proficient in Microsoft Office and project management
tools
- Ability to lift up to 15 lbs. -
- Available to work outside of regular office hours during
scheduled events and to travel when necessary
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Keywords: Quad, West New York , Events Manager, Executive , New York, New Jersey
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