Accounts Payable Analyst

Location: New Haven
Posted on: June 23, 2025

Job Description:

Overview The Accounts Payable Analyst is a second-level accounting position reporting directly to the Accounts Payable Supervisor. The position provides direct support for processing the day-to-day vendor invoices for payment. Core Responsibilities Manages pay runs consisting of weekly corporate payments of approved invoices, employee reimbursements, ASAP/Ultrasound Machine Programs, Food for Families Program, Wheelchair Program, donations, scholarships, State Deputy and Council-related payments, state filing fees, and insurance payments. The position is responsible for preparing A/P invoices that were processed for payment, including review of general ledger expense accounts assigned, proper discounts taken and inclusion/exclusion of sales tax, and EFT and 1099/1042 applicability, ensuring proper Business Partner number and entity have been used. Clear monthly BOA credit card statements out of SAP to balance with totals auto deducted from KofC bank account. Manage the invoices to process and inquiries regarding payment status, processes, coding etc. email boxes as well as personal email box to address questions from internal and external sources on invoicing/payment status. Use IRS website portal to confirm vendor TIN matching related to W9s. Use the Connecticut state portal to process and pay Sales & Use Tax accruals. Maintain the Vendor Master File for the setting up of new Business Partners according to their classification, reporting status, banking details and payment method of choice. Proper securing and handling of confidential material. Maintain Departmental spreadsheets/database. Distribute workload to AP Specialists and maintain rotation schedules to ensure all AP Specialists are cross trained and have knowledge of all AP Specialists tasks and functions. Complete special projects assigned and provide electronic backup in department where required. Skills Qualifications Required: Experience with online accounting systems Experience with or familiarity of 1099 reporting Attention to detail Must be customer service oriented with good oral, listening and written communication skills Math, analytical and problem-solving skills The ability to work independently while handling multiple tasks in a fast pace setting Systems/Technical Knowledge: SAP Coupa Accounting systems Microsoft Office: Including Access, Word and Excel Education Required: Associates degree 2-3 years in the accounts payable or accounting field Preferred: Bachelor's degree preferred *hybrid work schedule INJUN2025 ZRCFS LI-RG1

Keywords: , West New York , Accounts Payable Analyst, Accounting, Auditing , New Haven, New Jersey